Agreements Frequently Asked Questions

What if there is no PI associated with the agreement?

While most agreements will have a PI associated with it, occasionally an agreement may not. In these cases it is ok to leave the PI field blank. However, please note that when an agreement is returned it shows up in the PI’s RAMP Inbox, so if no PI is listed it will not populate in the Agreement Creator’s RAMP Inbox. They will still be able to access it from the Agreements tab.

What if I have a non-financial agreement that is not listed in the agreement types?

The help text located next to the agreement selection in question 5 on the Agreement Upload SmartForm page describes the nature of each agreement type. If you do not see an agreement that meets the definition of your agreement type, select “Other”.

What is an organization?

In RAMP, an organization is the sponsor or contracting party for the agreement.

Who should I list as the Contact for the organization?

You should list the individual the central office needs to work with to execute your agreement. This can be the PI, departmental representative, or the central office counterpart at the organization.

Where does the list of organizations come from?

The organization list is imported from the Sponsor list in OMNI. Only organizations that are award sponsors or subrecipients are included here. All other organizations should be written in the field provided.

Where does the list of departments come from?

The list of departments comes from the OMNI department list. You can search departments by name as it appears in OMNI (organization) or department ID (organization ID) by selecting the ellipsis next to the question.

Why was my agreement assigned to an Ancillary Reviewer?

Ancillary Reviewers are subject matter experts that are needed to provide input on an agreement before it can be executed, such as EH&S, Legal, Human Subjects Protection, etc. Ancillary Reviews can be marked as required or as not-required. If a response is required, an agreement can’t be executed until the Ancillary Review is performed.

My agreement was sent back for Clarification Requested. Where do I find the information requested?

Navigate to your agreement using the link from the email notification or by logging into RAMP from the myFSU portal. Open the agreement and then click on the history tab to review the requested clarification. After you make the requested changes you must ‘Submit Changes’ from the activity menu.

What is Email Catcher?

Agreements has a unique feature known as Email Catcher. It allows emails to be directly logged into the module by sending them to ramp-agmcatcher@fsu.edu and including the agreement ID in the subject field. The agreement ID must have a space behind it in the subject line in order for the module to pick it up. If you receive an email that includes the ramp-agmcatcher@fsu.edu in the ‘To’ or ‘CC’ field be sure to reply all so the response is recorded in the RAMP Agreements module.

How do I give my Departmental Research Administrator access to my agreement?

Add your departmental research administrator, and any other FSU staff that need access to the agreement, under question 5 on the General Information page of the SmartForm. The individuals listed will have the ability to read and edit the agreement, but they will not be able to submit the agreement.

Who can I contact if I have questions about the Agreements module?

If you have questions about how to use RAMP Agreements or a question about an agreement type in RAMP, email RAMP-Agreements@fsu.edu. This email inbox is monitored by multiple central offices, so it is the fastest way to receive a response.

What is the difference between a PI and an Agreement Manager?

The PI and Agreement Manager are the same person in RAMP. Within the SmartForm the question asks you to identify the PI, while on the workspace the PI will display as the Agreement Manager.

What happens if I need to do an amendment while another amendment is in RAMP?

You can’t have two amendments in process at the same time, so if there is already an amendment submitted you will not be able to initiate another amendment until the first one is completed and approved.

Who can request an amendment?

The following people that are included on the parent agreement can request an amendment:

  • The PI
  • The PI Proxy
  • The Creator
  • The Institutional staff given read/edit access
  • The Central Agreement Office

Where do I go to create an amendment?

You always request an amendment from the parent agreement, even if subsequent amendments exist. 

How do I edit an agreement?

An agreement can be edited when it is in the following states:

  • Pre-submission
  • Unassigned
  • Clarification Requested

Who has the ability to edit an agreement?

The following people have the ability to edit an agreement:

  • The PI
  • The PI Proxy
  • The Creator
  • The Institutional staff given read/edit access 

Who can submit an agreement?

Only the PI or the PI Proxy can submit an agreement

 

 

 


Last Updated: Thursday, April 30, 2020 at 4:31 PM