Agreements Module
Help Center
Contained within the Agreements module is a Help Center tab which includes how-to guides for creating agreements by agreement type, PI and Reviewer quick reference guides, and job aids.
About Agreements
The Agreements module creates a single point of entry for the research community to initiate, manage, and track the progress of research related contracts. RAMP Agreements provides transparency in the contract negotiation and execution process. It also simplifies the workflow process by supporting conditional, parallel, and serial electronic workflows. Contract expiration dates can be tracked and managed in RAMP Agreements.
Additional Resources
Select Agreements on the RAMP FAQS tab.
Contact the agreements help desk at RAMP-Agreements@fsu.edu.
Agreement ID Prefixes
Each agreement type has its own unique ID Prefix as noted in the table below.
| Agreement Type | ID Prefix |
|---|---|
| Clinical Trial Agreement | CTA |
| Data Use Agreements | DUA |
| Equipment Lease Agreement | ELA |
| Master Agreement | MA |
| Material Transfer | MTA |
| Memorandum of Understanding | MOU |
| Non-Disclosure Agreement | NDA |
| Other | AGR |
| Outgoing Subawards | R |
| Reliance Agreement | REL |
| Teaming/Collaboration Agreement | TA |
| Unfavorable Terms Memorandum | UFT |
RAMP Agreements vs. SpearMart’s Contract Module
FSU has two systems for managing contracts the Research Administration Management Portal (RAMP) and The Contract Module (TCM). The RAMP system is used when the purpose of the contract is to conduct research or carry out a sponsored activity. Contracts related to activities other than conducting research or carrying out a sponsored activity would be entered in the TCM system. All procurement related contracts are submitted in TCM.
Below is a list of agreement types and descriptions that will help in identifying which system to use.
| Agreement Type | Description | RAMP | TCM |
|---|---|---|---|
| Affiliation Agreements | Used when the University will be sharing responsibilities with other organizations for the purposes of student internships, practical applications, and other experiences for the purpose of coursework. If the purpose of the agreement is to conduct research or carry out sponsored activities, the RAMP Teaming Agreement type should be used. | Y* | Y* |
| Charters (Air and Bus) | Agreement type for the purchase of charter services (can include services other than air and bus). | Y | |
| Clinical | Agreements with other medical entities for clinical services. | Y | |
| Clinical Trial Agreement | This agreement governs the relationship between the trial sponsor, who provides the device or drug to be studied along with the financial support to do so, and the University in its role to provide study data and results. | Y | |
| Concessions | Revenue agreements with parties for concession services. | Y | |
| Construction | Construction contracts for both small and large projects, and for professional services contracts (this contract type is almost exclusively used by Facilities). | Y | |
| Consulting | Agreement type for general consulting services (excludes construction). | Y | |
| Copyright | Agreements to create or share copyright terms. | Y* | Y* |
| Data Use Agreement | This agreement is used for the transfer of data, where the data is nonpublic or has some other restriction of use. Examples include records from governmental agencies or corporations, student records information, existing human research subjects and limited data sets. | Y* | Y* |
| Easements | Used for land easement agreements. This type should only be used in coordination with the Office of General Counsel. | Y | |
| Entertainment | Revenue agreements for the purposes of providing entertainment to campus. | Y | |
| Equipment Lease | This agreement is used when a lessor, the owner of the equipment, allows a lessee to use the equipment for a specified period of time. The equipment leased can be machinery, vehicles or any other equipment. | Y* | Y* |
| Equipment Maintenance | This agreement is used for maintenance or service related to equipment owned or leased. The equipment leased can be machinery, vehicles or any other equipment. | Y | |
| Goods | Agreement type for the purchase of goods/commodities (includes equipment). | Y | |
| Hotels | For hotel block contracts, not individual hotel purchases. If conference rooms are being booked, or catering services in addition to the room blocks, then the Space Use/Event type should be used instead. | Y | |
| Intellectual Property | Agreements where the University will contract for intellectual property rights (revenue or expenditure). | Y* | Y* |
| Land Acquisition | Used for the acquisition of land by the University. This type should only be used in coordination with the Office of General Counsel. | Y | |
| License to Property | Used for long term licenses to property (not to be confused with the Space Use/Event type used for short term rentals). This type should only be used in coordination with the Office of General Counsel. | Y | |
| Loan Agreement | Agreement for the University to take on a loan. This type should only be used in coordination with the Office of General Counsel. | Y | |
| Master Agreements | This agreement is used when developing a parent agreement that will be used to execute additional agreements/task orders. | Y | |
| Material Transfer Agreement | This agreement is used for the transfer of tangible research materials to or from FSU. The MTA defines the rights of the provider and the recipient with respect to the materials and any derivatives. | Y | |
| Memorandum of Understanding | This agreement is used to document mutually accepted expectations between two or more parties. | Y* | Y* |
| Non-Disclosure Agreement | This agreement is used when one or more parties agree not to disclose confidential information that they have shared with each other as a necessary part of doing business together. This agreement is also known as a Confidentiality Agreement. | Y* | Y* |
| Other | This agreement type should only be used when your agreement does not fit in one of the other RAMP agreement types, but the purpose of the contract is to conduct research or carry out a sponsored activity. | Y | |
| Outgoing Subcontracts | This agreement is used to initiate outgoing subawards for sponsored projects managed by SRA and the Research Foundation. | Y | |
| P3 | Used for the acquisition of land by the University. This type should only be used in coordination with the Office of General Counsel. | Y | |
| Professional & Artistic Services | Agreements for artists or other professional services (not construction related or consulting services). | Y | |
| Property Management | Used when the University will contract for the management of property. This type should only be used in coordination with the Office of General Counsel. | Y | |
| Property-Landlord | Revenue long term rental agreements where University is the landlord. | Y | |
| Property-Tenant | Long- or short-term rental agreements where University is the tenant. This type should only be used in coordination with the Office of General Counsel. | Y | |
| Real Property | Used for the purchase of real property by the University. This type should only be used in coordination with the Office of General Counsel. | Y | |
| Reliance Agreements | This agreement represents an arrangement between institutions allowing the IRB of one institution to rely on the IRB of another institution for review of human subjects research. | Y | |
| Revenue Professional & Artistic Services | Revenue agreements for University to provide artists or other professional services (not construction related or consulting services). | Y | |
| Revenue Space Use/Event | Used for revenue agreements where University will provide catering, room rentals or license agreements (short term only), conference rooms, events, or combination of the aforementioned types. | Y | |
| Revenue Standard Services | Revenue catchall type for services agreements that do not fall under another category. | Y | |
| Revenue Telecommunication | Agreements where the University is collecting revenue on telecommunications use. | Y | |
| Software Licensing & Services | Agreements for software, software licenses, maintenance services. | Y | |
| Space Use/Event | Used for agreements for catering, room rentals or license agreements (short term only), conference rooms, events, or combination of room blocks and any of the aforementioned types. | Y | |
| Sponsored Agreements | CENTRAL OFFICE USE ONLY. Used to track negotiations for contracts & grants. | Y | |
| Sponsorships | Revenue agreements for sponsorships. | Y | |
| Standard Services | Catchall type for services agreements that do not fall under another category. | Y | |
| Subscriptions and Publications | Agreements for publication services or the use of subscription licenses (not to be used for software licenses). | Y | |
| Teaming/Collaboration Agreement | This agreement is used to document an arrangement between two or more organizations to perform on a specific contract. This agreement can also be known as a Business Associate Agreement, Consortium Agreement, Consulting Agreement, Joint Research Agreement, Pre-Teaming Agreement, etc. | Y* | Y* |
| Unfavorable Terms Memo | CENTRAL OFFICE USE ONLY. Used to document problematic terms and conditions in sponsored agreements. | Y |
*If the purpose of the contract is to conduct research, or carry out a sponsored activity, it should be entered in RAMP; otherwise it should be entered in TCM.
Last Updated: Tuesday, April 20, 2021 at 11:22 AM